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This guide is for people who manage site content through the Payload admin. You do not need to write code.

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Logging in

Go to https://wlumsa.org/admin and sign in with your admin account credentials. Ask a maintainer if you need access.

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Draft vs published

Most collections have a Status field in the sidebar with two options:
  • Draft — the content is saved but not visible on the public site.
  • Published — the content is live and visible to visitors.
Always save as draft first if you are not ready to go live. Set the status to Published when the content is ready.
Setting status to Published makes the content immediately visible on the site. There is no scheduled publishing unless a release date field is available on the form.

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Prayer timings

Prayer timings are managed as globals, not collections — there is one document you edit in place.
1

Open Prayer Timings

In the left sidebar, go to Prayer Info → Prayer Timings.
2

Find the correct month and day

The document is structured by month and day. Expand the month you need, then find the day row.
3

Update the times

Fill in Fajr, Dhuhr, Asr, Maghrib, and Isha — plus their iqamah times where applicable.
4

Save

Click Save at the bottom of the page. Changes take effect immediately.
For Jummah timings, go to Prayer Info → Jummah Timings. Each entry has a building, room number, and time. Add or update entries as needed and save. For prayer rooms, go to Prayer Info → Prayer Rooms and update the building and room number listings.

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Events

1

Create a new event

Go to App → Events and click Create new.
2

Fill in the details

Required: Event name, Date and Time, Event Description. Optional: location, a directions link, an image, and an external link.
3

Set the status

Set Status to Published in the sidebar when the event is ready to go live. Leave it as Draft while you are still working on it.
4

Save

Click Save. Published events appear on the site immediately.

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Blog posts

1

Create a new post

Go to Marketing → Blog Posts and click Create new.
2

Fill in the content

Add a title, short description (up to 100 characters), a header image, and the full article content using the rich text editor.
3

Set category and tags

Select a Category (required) and any relevant Tags from the sidebar.
4

Add authors

Select one or more authors from the Authors field in the sidebar.
5

Publish

Set Status to Published. The Published At date fills in automatically.

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Halal directory

The halal directory has two separate collections: restaurants and grocery stores. To add a restaurant: Go to Admin → Halal Directory → Create new. Fill in the name, cuisine category, slaughter method, description, address, and a Google Maps link. Mark On Campus? if applicable. To add a grocery store: Go to Admin → Halal Grocery Stores → Create new. Fill in the store name, type, halal certification status, description, address, and a Google Maps link. You can also add hours, specialties, and a price range.

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Newsletter

To add a member: Go to Admin → Members → Create new. Enter the student’s first name, last name, MyLaurier email, and student ID. Check Newsletter if they opted in. To manage distribution lists: Go to Marketing → Distribution List. Each list has a name and a set of individuals. To add recipients, go to Marketing → Individuals first to create contact records, then add them to a list.

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Uploading media

1

Go to Media

In the sidebar, go to Miscellaneous → Media and click Create new.
2

Upload the file

Click the upload area and select your file. Images are stored in Supabase S3 storage automatically.
3

Add alt text

Fill in the Alt field. This is required and used for accessibility.
4

Save

Save the record. You can now reference this media item from any collection that has an image field.
Upload media before creating the content that needs it. That way you can select it from the relationship picker when filling out an event, blog post, or directory entry.